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Al Ain: Logistics Manager (2470)

July 14th, 2010 |

Author:

Our client is a 400 bed acute and tertiary care hospital undergoing construction of a new facility. The hospital has a vacancy for a

Logistics Manager

Job Description
Provide management and leadership for the logistics function and ensure services are provided in a timely, effective and efficient manner.
Provide coordination between Al Ain Hospital (and its affiliates) customer base and the logistics function
Ensure the logistics function targets its operations to deliver the best value to Al Ain Hospital (and its affiliates)
Assist Al Ain Hospital Al Ain Hospital (and its affiliates) to meet its financial targets through delivering a service which delivers savings to the hospital
Ensure the service acts with integrity and probity at all times

Manage the daily operations of the Logistics department to maximize staff efficiency and ensure efficient flow of supplies, with a strong focus on Imprest management on the patient care units
Manage the replenishment of inventory levels in the central store to ensure a high level of customer service in the most fiscally responsible manner
Review and update of daily inventory issues, credits and adjustments
Regularly conduct scheduled reviews to optimize supply and inventory levels, review results and gain consensus with clinical partners to implement changes
The monitoring and control of inventory levels, reorder points, product movement and departmental usages and charges
Take a leadership role in the maintenance and ongoing updating of the inventory control system; ensure staff are trained and utilising the system (Oracle) effectively
Provide technical support and advice to customer groups involved in inventory counts and reconciliation
Responsible for managing the timely and accurate flow of all stock and non-stock material within Receiving, Shipping, Stores and Distribution areas
Coach and mentor a team of direct reports following effective performance management processes and employee relation practices
Ensure that staffing levels are sufficient in order to provide excellent customer service; develop and train staff; develop succession plans
Work closely with all in-hospital purchasing and procurement staff to ensure the continuity and full integration of all functions
Develop and maintain strong working relationships with the hospital department heads
Manage and assist staff to ensure awareness, understanding and application of policies & procedures
Ensure all processes, transactions and external business relationships are in accordance with policy, procedure and the highest of ethical standards
Ensure all areas of Logistics are a safe working environment and all staff and equipment operates in a safe and effective manner
Maintain fiscal responsibility for Logistics operating budget; participate in budget preparation, reporting and forecasting
Provide monthly reports on KPI’s to monitor departmental effectiveness
Participate in meetings encompassing a wide range of employee and departmental issues

Contribute to development of the strategic/tactical plans

Education:

At least a Bachelors Degree in Logistics / Business Management / Supply Chain Management and or a relevant discipline

Desirable Education:

Postgraduate in Logistics Management or Supply Chain Management

Experience:

§ At least 5 years of relevant experience in Healthcare Logistics Management or Project Management with a heavy focus on Clinical Supply Planning and Management

Desirable Experience

§ Knowledge of PC based computer systems (Oracle)

§ Understanding of financial management fundamentals

§ Record of achievement within a healthcare environment

Language:

English (Mandatory)

Skills / Competencies:

§ Extensive experience in all phases of project management from design to evaluation and implementation.

§ Demonstrated management and experience in the healthcare environment.

§ Superior analytical and conceptual skills, including the ability to formulate business plans, strategy and policy within a complex service delivery environment.

§ Demonstrated leadership skills and ability to manage, develop and lead people, including team building, facilitation, people management and communication skills.

§ Demonstrated interpersonal and relationship management skills with the ability to motivate and influence others to share ownership of organizational goals.

§ You will be able to develop and manage successful long term relationships with clients, demonstrate an effective approach to problem solving and show strong people management skills with the ability to focus and motivate others.

§ A desire for continuous personal development.

§ You must have a can do attitude, be flexible to work various shifts as needed, be able to communicate at all levels and work with minimum supervision.

§ Superior level communication and negotiation skills with all levels of staff, customers and suppliers, including demonstrated ability to facilitate the development of long-term business partnerships and relationships, while successfully achieving commercial outcomes.

§ Demonstrated experience with and leadership of major change management programs or projects designed to improve service delivery, reduce costs and increase financial viability.

§ Strong understanding of current issues, challenges and directions of the health industry and their implications and opportunities.